Executive Secretary to the CEO
Taiba Hospital
Job Title: Executive Secretary to the CEO
Job Code: ESC-001
Grade: A1
Department: CEO Office
Your Impact
100% accuracy and reliability in managing the CEO's calendar and commitments
Zero missed deadlines for Board packs, approvals, and time-sensitive documents
Seamless coordination across professional and personal priorities, with minimal escalations
What you will do
Diary & Schedule Management : Manage the CEO's calendar; issue daily briefings; weekly look-aheads; and proactively prioritize high-value appointments.
Meetings & Executive Support : Coordinate meetings, agendas, minutes; track action items; manage approvals and expense reconciliations.
Board & Shareholder Liaison : Liaise with the Board, Chairman, and Shareholders; coordinate Board meetings and packs with discretion.
Communication : Manage the CEO's inbox and calls; draft correspondence and announcements on the CEO's behalf.
Personal Affairs Management : Organize the CEO's personal records, travel, household matters, and private engagements.
How success is measured
Zero confidentiality breaches across professional and personal matters
Accurate, timely calendar management with no missed commitments
Smooth coordination of Board meetings and documentation
Strong working relationships with executive, Board, and household stakeholders
Positive feedback on discretion, professionalism, and responsiveness
You will thrive here if you have…
Bachelor's degree in Business Administration or related field
Minimum 5 years' experience supporting C-level executives, ideally in a confidential capacity
Fluent in English & Arabic (spoken & written)
A personal commitment to health, wellness, and fitness, aligned with the values of the CEO's office
Proactive, discreet, highly organized, and composed under pressure
Strong judgment and excellent interpersonal skills
Tech-fluent and responsive across time zones when business demands it
Competencies we value
Discretion - Safeguarding confidential and sensitive information at all times
Organization - Structuring priorities and managing complexity with ease
Communication - Clear, professional, and timely correspondence
Initiative - Anticipating needs before they're raised
Composure - Staying calm, efficient, and solutions-focused under pressure
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